Meeting minutes 26-01-22

Download the meeting minutes document here.

Date: 26/01/22

Time: 6pm

Attendees: Lynne Caulfield (Trustee Chair) ,Sandie Emmerson (Treasurer Trustee), Michelle Cusick (Secretary), Sylvia Simmonds (History Trustee) Nigel Benwell (Maintenance)

Agenda Items and discussion points: 

Volunteers

Chair highlights the need to prioritise developing the number of Trustees and volunteers – there is a lot to do and we require more people.

Social Media

Treasurer: Do we need social media volunteers to help respond to the negative FB posts? 

Chair: There continues to be a small number of people posting misinformation and negativity towards the Trust on FB following the announcement regarding CuriosiTea’s departure. It is important not to join in or add comments to these posts. There is nothing to be gained at this stage by fanning the flames and we have a lot of work to do so let’s get on with it. If any comments are posted which are personally damaging please let Chair know so we can pursue through legal/FB channels. 

Booking 

Chair: Do we need another volunteer to help manage the booking process? MC is currently managing the process and SE is also helping to manage –fine at the moment. Also, research on the live calendar for the new website is underway.

Maintenance 

NB is overseeing maintenance, but it would help to have further volunteers to cover any last-minute phone calls from hirer’s etc… Approach one of our current volunteers to ask if they would assist?

IT

LC would like to recruit an IT Manager volunteer to help manage the infrastructure and oversee a team of young people who will work with older members of the community to show them how to do things like online metre readings etc…

There has also been an offer of help to build a fresh website from a member of the community. SE will also approach someone else. 

The trust would like to build a bank of volunteer photographers for forthcoming events and social media. The trust would also like to recruit a designer to come up with the website look and feel.

Treasurer’s report

Amount in bank as at 25/1/22 - £36,318.49

SE has received a quote for SIM only contracts for two mobile phones and better broadband. This was discussed and agreed. SE to confirm with company.

Maintenance report

NB informed the trustee’s there is a new window cleaner starting in two weeks’ time. He would like to get three quotes for total redecoration (exterior and interior). Approved.

Flooring – quotes required to repair the floor. 

Landscaping – MC to discuss with Simone LeBoff to oversee a plan for the outside 

Next Trustee Meeting: TBC

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Minutes Secretary.                                        Date of approval