Meeting minutes 23-11-21

Download the meeting minutes document here.

Date: 23/11/2021

Time: 6pm

Attendees: Michelle Corr (Secretary), Sandie Emmerson (Treasurer), Sylvia Simmonds (History Trustee), Lynne Caulfield (Chair)

Volunteer: Nigel Benwell.

Agenda Items and discussion points: 

PR update and next steps

Tina and Alex are working on a ‘rebranding’ exercise for the Hub. To present findings at next opportunity.

Biz Plan for Hub Café

Good progress made by the Café Research Group lead by Sandie. Lots of best practice and guidance researched through various managers of cafés visited so far and additional input from residents.

It is clear that actually getting volunteers to be available on a regular basis is the real struggle and that managing the volunteers can become a full-time occupation for any cafe manager. Need to review the strategy that might work for the Hub - i.e., how many paid versus volunteer staff should we look to start with and how can we grow the group organically and in a way which is manageable in the future?

General Hub Revitalisation Plan

Lynne working on the Biz Plan ready to review with Board in the New Year once we can include a more detailed business plan for the Hub Café. Parts of this plan to be reviewed by Focus Groups in early 2022.

Christmas Fair - reimbursements

In view of the ongoing campaign of harassment and the threat it currently poses to charitable endeavours, to our Trustees and to the attendees of any event we might organise at this present time, the board felt obliged to cancel our plans for the Christmas Market event which was due to take place on 26th November. This was announced online in October. Reimbursements due to stall holders.

Financial report – Treasurer

Hub Maintenance Report – Nigel Benwell.

Meter readings taken, hub weeds removed at front.

Inventory and handover CuriosiTea scheduled

Chair to ask Hub Solicitor for advice on notification and procedure.

Cloud Storage

There is insufficient storage for the files at the Hub and we need to look into a Cloud solution. Michelle and Sandie to discuss next steps.

Next Trustee Meeting: Next Trustee Meeting TBC

Items for next meeting:

Registration with Co-op Bank requires a Trustee meeting to agree the changes. Sandie to share paperwork ahead of meeting.

VOIP is agreed in principle as the way forward and quotes requested for installation VOIP system.

Discuss web/social media approach

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Minutes Secretary.                                        Date of approval